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Project Officer (PO)
Project Officer (PO)
The European Institute of Public Administration (EIPA) was created in 1981 on the occasion of the first European Council held in Maastricht and is supported by the EU Member States and the European Commission. Our core mission is to provide a mix of deep insights and practical knowledge about EU policies, to all professionals related to EU public affairs, with the key objective of further improving their skills and capabilities for effective management of the policies. In addition to the Maastricht-based headquarters, EIPA has a centre in Luxembourg: the European Centre for Judges and Lawyers (ECJL).
The position
The Project Organisation (PO) team in Maastricht consists of 7 experienced colleagues, who take care of the logistics of all activities and provide administrative support. Cooperating closely with EIPA experts/project leaders, they ensure the coordination with other divisions (Finance, Marketing, Internal Services, etc.). They liaise with clients, external experts, participants and subcontractors/suppliers (e.g. hotels, restaurants, translation/interpretation) and are involved in both the preparation and implementation of projects.
Our new colleague will provide administrative, logistical and organisational assistance for projects and training activities (both contract and open-enrolment). Also, you assist the experts in the organisation of (online) courses and provide online support where necessary. You report directly to the Head of Project Organisation.
Main tasks and responsibilities
As a Project Officer, your responsibilities include:
- Managing administrative and logistical aspects of training activities.
- Organising both in-person and online training courses, seminars, and conferences.
- Providing administrative and e-learning support to experts and project leaders.
- Assisting in contract preparation and coordination.
- Tracking project progress and overseeing budgets.
- Supporting experts in project delivery.
- Maintaining business relationships with internal and external stakeholders.
- Serving as the primary point of contact for project organisation.
Your profile
- Qualifications and professional experience
- Higher vocational education.
- Excellent command of English (spoken and written).
- Additional language proficiency in French, German, Spanish or Dutch is regarded as an asset.
- Proficiency in computer skills and learning tools, particularly Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Prezi, Mural).
- At least five years of experience in a similar role.
- Experience with e-learning tools and preparing online learning materials
- Experience with Moodle, Zoom and Webex platforms is beneficial.
- Professional skills and competencies
- Excellent planning and organisational skills.
- Strong oral and written communication abilities.
- Basic project accounting skills.
- Commitment to quality and service excellence.
- Attention to detail and accuracy.
- Problem-solving skills.
- Positive and constructive attitude.
- Ability to work independently.
- Great sense of responsibility.
Are you interested?
You can apply by sending your cv and motivation letter in English by email via recruitment@eipa.eu for the attention of Ms An Cazaerck, Head of Human Resources, mentioning the vacancy number V0270 as a reference.
Applications will be reviewed systematically, with selection interviews potentially commencing before the final deadline of 1 March 2025. We encourage interested candidates to submit their applications early.
In the body of the email, please copy in: “I hereby consent that my personal data is processed by EIPA for recruitment purposes” so that we have your written consent to follow up on your application.
We would like you to start as soon as possible, preferably before 1 May 2025.
The European Institute of Public Administration (EIPA) commits to equal opportunities for all employees and applicants. We strive to fostering gender equality and eliminating discrimination in all its forms. Our vision is to cultivate an inclusive environment where every staff member feels valued, empowered to excel, and has the opportunity to develop their full potential. We believe that a diverse workforce drives innovation, enhances problem-solving capabilities, and contributes to our organisational success. EIPA is dedicated to implementing fair and equitable recruitment practices, ensuring that our selection process reflects our core values of inclusivity and mutual respect.