GovTech procurement platform



Policy areas

Organisation name GovTech Centre (Chancellery of the Prime Minister of Poland)

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Contact person: Tomasz Topolewski

GovTech Poland is a cross-ministerial task force, established by prime minister of Poland and operating within the Chancellery of the Prime Minister of Poland. The project has the mission to develop new methods of obtaining cutting-edge innovative solutions by the state. It is thus poised to work closely with all contracting authorities on every stage of the procedure outlined below and advise them, as well as provide organisational and technical support when required.

The GovTech Poland was implemented to work on a new model of public procurement using advanced technologies. The GovTech Poland team not only created a challenge-based way of selecting the best solutions, but also a model covering the whole procurement process. In the new approach, the direct purchase of a solution is allowed, without any further need to conduct a contract award procedure to select the winner. This is fully compliant with the EU legal framework and the Polish Public Procurement Law provisions.

The core of the GovTech Poland model is the GovTech Platform – the tool enabling public entities a realisation of challenges. Start-ups and small and medium entrepreneurships (or natural persons) can also participate in those challenges despite lack of legal or procurement knowledge. This, together with an anonymous judgement (the judges do not know whose work they are assessing), eliminates the dominance of big corporations.

Since its implementation, GovTech has been effectively used by public administration offices, entrepreneurs and small businesses. The GovTech Platform allowed state offices and public institutions to receive more offers from potential suppliers. Each public institution in Poland is obliged to announce the competition for a certain purchase need of a substantial value. Until the Platform was created, each of them announced public tenders on their own site. As a result, it was not easy for suppliers to search for the procurement opportunities. Moreover, they were obliged to prove that they have enough resources to supply a service by ensuring a tender guarantee. Hence, only corporations were able to take part in public tenders.

Projects are assessed in a two-stage procedure: first, interested parties need to prove their concept, then create an MPV. As a result, now entrepreneurs can take part in competitions, and better projects win public offerings. For example, the city of Świdnik, which announced a contest to create a system of tightening and balancing the fees of communal waste management, claim that the results exceeded expectations. The spreadsheet which won the contest allowed the detection of 1300 people who did not pay for waste disposal while living in Świdnik. Thanks to this discovery not only was the cost (19 000 PLN) of creating the application returned, but also the city regained 500 000 PLN into its budget, which is ready to be spent on further investments.

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