The Digital Justice Programme provides electronic case management of legal affairs submitted to Courts in Spain. Moreover, the project is responsible for the implementation of new working methodologies that improve the efficiency of the legal processes. The technological solution includes a set of components that, thanks to its interoperability with the Minerva Procedural Management System, allows the judicial bodies under the Ministry of Justice jurisdiction to electronically manage data and electronic judicial documents.
The general objective of the project is to provide paperless case management at all jurisdictional levels (civil, criminal, social and contentious administrative) and all instances (jurisdictional stages in which presentation, assessment and resolution of cases presented to court may be divided) within the territorial scope of the Spanish Ministry of Justice, including the Public Prosecutor’s Office.
Communications (claims, pleadings, notifications and administrative files) and the operations of signing, viewing and consulting documents are entirely electronic, eliminating the use of paper in the process and granting greater guarantees to all legal acts. The designed model generates documentation directly in electronic format and allows the adding of new digital information, such as the recordings of trials and information sent by professionals. It incorporates a system to exploit the stored documentation with the necessary security guarantees, facilitating control and follow-up of issues.
Currently, proceedings cease to be a set of papers that moves from one legal agent to another and become a set of electronic information available to all participants in the process. Documents are directly produced in an electronic format and are included in the electronic judicial file. It allows the staff of the judicial office who need to access them during their daily work to always deal with them and in a concurrent and secure manner.
Results of the project include the following:
Electronic procedural communications have been extended and consolidated, significantly reducing entry and exit of paper documents in the judicial offices, which is a key element in the implementation of the electronic judicial file. The judicial bodies present notifications electronically as well as the following groups of legal professionals: legal services of public administrations, lawyers, solicitors, social graduates, the Attorney General, state security forces and bodies, public and private health centres, penitentiary institutions, citizenship, legal entities and others.
Between 22 February 2016 and 25 September 2017, the electronic processing of legal proceedings was implemented in 100% of the provincial courts and superior courts of justice, as well as in 88% of the single judicial bodies under the Ministry of Justice jurisdiction (578 of 659). Regarding central organs, Digital Justice has been implemented in the Labour Chamber of the Spanish Supreme Court. To complete its implementation, the solution is deployed in 30 judicial parties, the rest of Chambers of the Spanish Supreme Court and in the Spanish National Court.