Digital solutions in civil status activity and people records

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Tags:
citizensDigitizationfuturehappy citizenspublic servicesolutions

Organisation name The local community public service for the registration of persons

Contact person: Marius-Constantin BODOGA

marius.bodoga@dlep-iasi.ro

https://www.dlep-iasi.ro/

The digital reform initiated within SPCLEP Ia_i was based on growth accelerated technological development. According to the National Institute of Statistics (INS), almost 70% of the people aged 16 to 74 years in Romania, the equivalent of 10.6 million of users, used the internet in 2016 and approximately 36% of households in Romania have one tablet or more, 73% have at least one smartphone and 55% laptops.

The large number of citizens assigned by law to our service and the continuous increase of the population served on the civil status line amid the background the migration process off our romanian citizens into U.E. and of the neighboring countries( inlcuding the Republic of Moldova) to Romania have generated the need to identify concrete measures to facilitate access to quality public services.

The main issues deriving from the identified problem were:

– agglomeration of public service caused both by insufficient space, but more chosen by the lack of electronic flow management systems;

– the high waiting time for filing and processing requests for obtaining documents and at the point of collection of the fees;

– the large number of people without identity papers valid.

All these electronic services available to citizens have future sustainability because most have been developed within our organization with their own resume and do not require major maintenance or upgrading costs.

Moreover, these services are indispensable for both citizens and our workers because there is a win win on both sides (citizens get a civilized and easy way of doing civil status or identity) and we ease our work with this modern system.

Of course we will not stop here and we will always look for new solutions in line with technologies that simplify our lives.

– The need to constantly seek, identify and implement smart solutions in consonance with citizens’ needs and increased performance public service management;

– Taking and / or perfecting good practice models, depending on their opportunity;

– Using citizens’ feedback as the main barometer in development any innovative solutions;

– Improvement of the employees of the SPCLEP for the efficient use of the new ones

technologies;

– as a public service manager i have to keep up with the latest technologies and to be concerned about knowing, and to listen to citizens’ suggestions and needs.

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