Financial Assistant

By July 27, 2020Vacancy

EIPA European Centre for Judges and Lawyers (ECJL) in Luxembourg focuses on training, research and consultancy on the practical implementation of EU law at the European Union, national and sub-national levels, as well as on the administration and quality of justice. To fill a vacancy in our team of qualified experts, EIPA Luxembourg – European Centre for Judges and Lawyers has a vacancy for a:

 

Financial Assistant (0.8-1.0 FTE)

located in Luxembourg

 

Vacancy Number: V0204

The position

The Finance Department is looking to recruit a dynamic and reliable colleague who will initially take up the role of Financial Assistant and who will gradually, if abilities are proven, develop into a more responsible role.

Main tasks and responsibilities

  • Financial administration, including –
    • processing the incoming and outgoing invoices
    • keeping of the accounts payable, i.e. check/code/keep account of incoming invoices and declarations
    • keeping of the receivable accounts records, i.e. draw up and keep account of outgoing invoices
    • preparing payments to creditors
    • updating the general ledger
    • Monitoring and liaising with the external salary administration and transferring monthly salaries
  • Responding to routine enquiries from staff, headquarters as well as customers and suppliers and investigates as required.
  • Ensuring financial information is completed in accordance with EIPA’s financial timetables.
  • Maintaining records and follow-up information.
  • Providing administrative support.
  • Maintaining computerised accounting records.
  • Assisting the introduction and implementation of the new automated accounting system.
  • Managing payments and receipts, cash handling and accountability.
  • Monitoring and liaising with staff and other organisations to ensure that financial receipts and payments are accurate, timely and appropriately handled.


Job requirements

  • Higher vocational education in a field relevant to the position, e.g. BTS or DUT in finance, bookkeeping or accountancy
  • Fluent in English and German or French. Excellent or good command of Luxembourgish will be an advantage.
  • Good knowledge of automated data processing and accounting systems.
  • Practical experience with the financial administration of EU projects will be considered an advantage.
  • Affinity with IT, good knowledge of Excel in particular.


Competences

  • Attention to detail, initiative and problem-solving skills, service- and result-orientation, flexibility, job-focused learning, and organisational sensibility.


Working conditions

This is a unlimited position, with an 6 months trial period. The starting salary will depend on the knowledge and experience of the successful candidate. A holiday allowance of 8% and a considerable number of holidays are part of the package. Start as soon as possible as of 1 October 2020 (in mutual agreement).

Interested?

Your application (CV and motivation letter), written in English, should be addressed to the Personnel Department by email via recruitment@eipa.eu mentioning V0204 in the subject line.
Deadline: Friday 4 September 2020. For more information you can contact Mr Jens Junker by email via: j.junker@eipa.eu.

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