Effective Preparation and Implementation of Twinning Projects

20/09/2018 - 21/09/2018
Location: Maastricht (NL)
Project number: 18341012

Effective Preparation and Implementation of Twinning Projects

From:  900,00

From among the many cooperation mechanisms developed by the European Union, the Twinning programme has been one of the most successfully applied institution-building programmes. This 2-day seminar will help you to plan and implement successful Twinning projects.


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This course is a deep dive into the topic of Twinning, and includes all the in-depth sessions and practical exercises covered under the course Effective Preparation and Implementation of Twinning Projects (+ an introductory module), but does not include the half-day introductory module covering a basic overview of the topic. Please see the bottom of this page for more details.

Effective Preparation and Implementation of Twinning Projects

“I have received a Twinning fiche for assessment. How should I start working on it?”

“What’s the best way to prepare for the oral selection procedure (the ‘beauty contest’)?”

“I have to prepare a Twinning budget according to the latest manual. How do I ensure that I do it as per the new rules?”

While it is important to know the direct, technical answers to these questions in order to run Twinning projects efficiently, even more crucial to make any such programme a success are the unwritten rules that are fundamental to the Twinning instrument, but are not covered in any manual.

This seminar will provide you with a comprehensive understanding of both the above aspects, to prepare you better for the planning and implementation of Twinning projects. On one hand, you will participate in practical exercises and interactive discussions in this seminar, to strengthen your skills of executing the processes. Additionally, you will also get in-depth insights about this topic, on the finer nuances of how the system works, so you are fully prepared and equipped to help your organisation deliver results.

What you will learn in this course:
  • The relevant tools and insights for analysing Twinning fiches
  • How to read between the lines of these fiches
  • How to prepare better for both the written proposals and the ‘beauty contests’
  • The details of all the changes in the 2017 Twinning manual
  • How to build good relationships with your partners

By the end of the course you will:

  • Be more aware of the risks and opportunities associated with Twinning projects
  • Enhance your chances of winning a Twinning project
  • Strengthen your capabilities to manage a project from start to finish
  • Get familiar with the roles of all the different stakeholders in the process and know how to manage relationships with them more effectively
  • Know how to build long-lasting partnerships with your beneficiary countries

Who is this course for:

  • Civil servants of the EU Member States
  • Representatives of mandated bodies
  • Officials of the Twinning partner countries

Don’t have much exposure to Twinning or want to refresh your knowledge?
You can then sign up for the course Effective Preparation and Implementation of Twinning Projects (+ an introductory module), which includes a starter module covering the basic principles of the Twinning programme, such as:

  • The meanings of terms like a Resident Twinning Advisor, a Mandated Body, a National Contact Point, etc.
  • How Twinning differs from other forms of EU-sponsored capacity building measures (e.g., Technical Assistance/Service contracts, TAIEX, SIGMA)
  • The roles of the EC and the EU Member States in the Twinning process

While this introductory module is optional, if you are not sure that you are familiar with the basics, we recommend that you attend it, to be able to immerse yourself in the detailed exercises of this intensive course and get maximum benefits from it.





Welcome and short introduction to the seminar topic, tour de table




Twinning in 2018: State of Play
In this session, we will highlight recent development around the Twinning programme
Christophe Casillas, Twinning Coordination Team, DG NEAR, European Commission 



PART I: Preparation of the Twinning Proposal




After the circulation: the Member State’s checklist before submitting a Twinning proposal

  • Building a consortium or going alone?
  • How can the National Contact Point help us?
  • The geographic and linguistic factors
  • The role of your embassy

Christophe Casillas / Ioannis Kikkis, Resident Twinning Advisor at the Intellectual Property Department at the Turkish Ministry of Culture




Coffee break




The Member States check list (cont.)

  • The Twinning fiche: the written and the unwritten
  • What you have to know about your potential beneficiaries
  • The RTA: expert, manager, diplomat ?
  • Introduction to the practical exercise

Ioannis Kikkis / Christophe Casillas




Joint lunch (included)




Practical exercise I: preparing the Twinning Project (group work)

  • Analysis of a Twinning fiche: how to read between the lines?
  • Stakeholder and SWOT Analysis for a Twinning project
  • Preparation of the written proposal

Pawel Mlicki, former Resident Twinning Advisor from the Dutch Ministry of Justice

Wolfgang Koeth




Coffee break




Practical exercise II: Simulation of an oral selection procedure (“beauty contest”)
Based on the Twinning fiche analysed in the first exercise, Two groups of experts have to compete in an oral selection procedure for being chosen as a Twinning partner. A jury composed of Twinning practitioners will observe the exercise and give feedback to the participants
Christophe Casillas, Pawel Mlicki, Ionnias Kikis, Wolfgang Koeth




Feedback, discussion




End of first day




Dinner at a local restaurant (included)









The 2017 Twinning Manual: what is new?
A representative of the European Commission will give an oversight of the main changes induced by the 2017 revision of the Twinning Manual
Christophe Casillas



PART II: Implementation




You have been selected: what now?
Christophe Casillas




Coffee break




Drafting the Twinning contract

  • Practical tips and tricks for preparing the Twinning contract
  • The main mistakes to be avoided
  • Analysis of a model contract

Ioannis Kikkis




Joint lunch (included)




Practical exercise: drafting the Twinning budget
Ioannis Kikkis




Preparation for the project implementation & day-to-day project management

  • Division of key roles and assignment of responsibilities
  • Securing high-level political support for and commitment to the Twinning project
  • Creating project ownership

Pawel Mlicki




Coffee break




Practical exercise: Twinning trouble shooting:
In this “situation room” exercise, participants will be confronted with a number of scenarios and dilemmas that can occur during the implementation of a Twinning project. Participants will be asked to identify solutions and discuss the risks and opportunities of the different approaches.
Christophe Casillas, Pawel Mlicki, Ionnias Kikis,Wolfgang Koeth




Evaluation, feedback, Q&A




End of the seminar

Course venue
European Institute of Public Administration (EIPA)
O.L. Vrouweplein 22
6211 HE, Maastricht
the Netherlands

Programme Organiser
Ms Danielle Jacobs
Tel: + 31 43 3296224

The fee includes documentation and refreshments. Lunches, a reception or dinner are included if mentioned in the programme. Accommodation and travel costs are at the expense of the participants or their administration.

EIPA offers a 10% discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?
Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden, United Kingdom.

For all other participants, the regular fee applies.

Lunches and the reception will be served at a restaurant in town. Special dietary requirements (e.g. vegetarian, diabetic) can be indicated once you receive the confirmation of the seminar.

Hotel reservations
EIPA has special price arrangements with a number of hotels. All hotels are within 10 minutes walking distance from EIPA. Should you wish to make use of this possibility, please book directly via the links below. Payment is to be made directly and personally to the hotel upon checking out. At the time of booking, please mention in the requested field the EIPA project number for your course.

Confirmation of registration will be forwarded to participants on receipt of the completed online registration form.

Prior payment is a condition for participation.

Cancellation policy
For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants. EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.). 


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