How to simplify ESI Funds and use Simplified Cost Options

09/11/2017 - 10/11/2017
Location: Brussels (BE)
Project number: 1730204

How to simplify ESI Funds and use Simplified Cost Options

From:  995,00

We will consider the current Simplified Cost Options (SCO) of flat-rates, standard scales of unit costs and lump-sums, and its advanced options such as art. 14.1 of ESF. We will also study the possible use of Joint Action Plans, the methodologies to be applied, as well as the latest proposals of the OMNIBUS Regulation. Flat-rates, lump-sums and standard scales of unit costs will be examined in great detail and applied through different exercises.

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This seminar looks at the key challenges of simplification, reducing the administrative burden and the result-orientation of the Structural and Cohesion Funds Regulations for the 2014-2020 (and therefore much of the regulations affecting EAFRD and EMFF).

We will consider the current Simplified Cost Options (SCO) of flat-rates, standard scales of unit costs and lump-sums, and its advanced options such as art. 14.1 of ESF. We will also study the possible use of Joint Action Plans, the methodologies to be applied, as well as the latest proposals of the OMNIBUS Regulation. Flat-rates, lump-sums and standard scales of unit costs will be examined in great detail and applied through different exercises.

Time will be allocated to the experiences of some front-runner Member States. And we will include the required audit approach and how to prevent or correct SCO irregularities. A range of other implementation issues will be discussed, including national rules and ‘gold-plating’, achieving synergies with other EU funding sources, such as with the Seal of Excellence and the compatibility with state aid regulations. Moreover, we will debate new tools such as global grants and vouchers to speed up absorption. There will be a keynote intervention from the European Commission and a discussion with a member of the EU transnational network on simplification.

What you gain
You will receive a clear understanding of how to use Simplified Cost Options, how to improve implementation and absorption of the Structural Funds, and how to develop and support complex projects. This seminar will also provide you with a unique platform for exchanging your and other participants’ views on the future of ESI funds.

Who will benefit most?
This seminar is designed for economic actors in the Structural Funds/Cohesion Fund policy-making and implementation process, including Managing, Certifying, Audit authorities, Intermediate Bodies, and national, regional and local officials or representatives. It is also ideal for project sponsors and applicants, as well as other implementing bodies, including agencies with an economic development role (such as regional development agencies), educational and training establishments, and other local partners, including consultants and NGOs.

THURSDAY 9 NOVEMBER 2017
 
08.45 Registration of participants
   
09.00 Opening and introduction to the objectives and methodology of the seminar
Marco Lopriore, Expert, EIPA, Maastricht (NL)
   
09.15 Review of the simplified cost options the European Structural and Investment fund regulations 2014 2020
• Review of key changes for simplification in ESI2014 -2020
• The rationale behind SCOs and the options available
• Optional or mandatory?
• Calculation methods and irregularities with SCO
   
10.45 Coffee break
   
11.15 Advanced options in SCO
• How to work in Art 14.1 of ESF
• Lessons learned of experiences of EU Member States (Sweden and France)
• Key elements of Joint Action Plan (JAP) and SCO at EU level
• Updates on the OMNIBUS Regulation
• Audit approach to SCO
Colin Byrne, European Commission, DG Employment, Social Affairs and Inclusion Unit E.1 ESF Policy and Legislation, Brussels (BE)
   
12.45 Lunch
   
14.15 Exercises on SCOs
• Using the different flat-rates
• SCO, generation of revenues and GBER compatibility
• Using the 1720 hours and the pro-rata rule
• SCO and cross-financing
Marco Lopriore
   
15.45 Coffee break
   
16.00 Case study United Kingdom
• ‘co-financing’ model in the UK
• Working with public tendering
• UK funding formula
• Large employer factor and the uplifts (disadvantage, area cost)
Ken Lambert, Adviser, former Head of ESF England, former member of the EU Structural Reform Support Service, European Commission (UK)
   
17.30 Exercise on Payment by results
Ken Lambert and Marco Lopriore
   
18.00 End of the first day
   
19.30 Dinner in restaurant La Caneva
Rue des Grands Carmes 9, 1000 Bruxelles
   
   
FRIDAY 10 NOVEMBER 2017
 
09.00 Review of EU best practices on ESI Simplification
• Experiences of simplification from EU Member states
• Lessons learned 2007-2013 on using SCOs
• Risks and experiences and considerations for MA/IB
• Recommendations from the transnational group
Luca Santin, ESF thematic expert, Transnational platform on simplification
   
10.30 Coffee break
   
11.00 Workshop on ESI Simplification
Luca Santin
   
12.00 Exercise on result –oriented unit costs
Marco Lopriore
   
12.30 Lunch
   
14.00 Remaining elements of simplification in ESI
• Synergies between ESI and other EU funds: the Seal of Excellence initiative
• E-Cohesion and harmonised ESI eligibility rules
• E-Cohesion and harmonised ESI eligibility rules
• Exercise on synergies and compatibility with state aid rules
Marco Lopriore
   
15.30 Feedback and evaluation of the seminar
   
15.45 End of the seminar

Course venue
Regione Campania
8th floor
Avenue De Cortenbergh, 60
1000 Brussels

Fee
The fee includes documentation, two lunches, one dinner and refreshments. Accommodation and travel costs are at the expense of the participants or their administration.

Discounts
EIPA offers a 10% discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?
Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Spain, Sweden, United Kingdom.

For all other participants, the regular fee applies.

Meals
Lunches and dinner will be served at a restaurant in town. Special dietary requirements (e.g. vegetarian, diabetic) can be indicated once you receive the confirmation of the seminar.

Hotel reservations
EIPA has special price arrangements with a number of hotels. All hotels are within 10 minutes walking distance from EIPA. Should you wish to make use of this possibility, please book directly via the links below. Payment is to be made directly and personally to the hotel upon checking out. At the time of booking, please mention in the requested field the EIPA project number for your course.

Confirmation
Confirmation of registration will be forwarded to participants on receipt of the completed registration form.

Payment
Prior payment is a condition for participation. 

Cancellation policy
For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants. EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.). The mention of a speaker’s name in the programme does not commit EIPA. In the event that an announced speaker does not appear, EIPA will do its utmost to find a suitable replacement.

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