Contract Management for Complex Procurement Contracts? What to Do and How to Do it

09/10/2017 - 10/10/2017
Location: Maastricht (NL)
Project number: 1720401

Koninklijke_NBA_08-PE-uur

Contract Management for Complex Procurement Contracts? What to Do and How to Do it

From:  895,00

Because procurement processes for complex public procurement contracts are often lengthy and resource-intensive for an awarding body and conducted to tight deadlines, it is very easy for the pressures of the procurement process and sense of achievement at a successful contract award to lead to neglect of the contract management process. Good planning and selection can thus be undermined by lack of attention to contract management. This workshop will focus on what to do to create an effective contract management framework for complex public procurement contracts and how to implement it in practice.

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Value for money in complex public procurement contracts (including PPP) starts with an effective transparent and competitive procurement process. But, following the award of the contract, effective contract management is also needed to ensure that procured value for money becomes realised value for money in the contract execution phase. This workshop sets out what the awarding bodies need to do when awarding contracts and also during the contract execution phase.

What you gain
Procurement processes for complex public procurement contracts are often lengthy and resource-intensive for the awarding body. They also often have tight deadlines. This complexity and lack of time makes it very tempting to neglect the contract management process, especially because of the sense of achievement at a successful contract award. Good planning and selection can thus be undermined by lack of attention to contract management.

This seminar will focus on how to create an effective contract management framework for complex public procurement contracts and how to implement it, including:

  • What you should do while awarding a contract so that you can manage it effectively in the contract execution phase.
  • What you should do during the contract execution phase to manage the contract effectively.
  • What resources, powers and skills you need in the contract management team.
  • The impact of the rules on modification of contracts in the EU Public Procurement Directives (Directive 2014/24/EU, Directive 2014/25/EU and Directive 2014/23/EU) on contract management.

We use presentations, case studies and examples of leading edge practice to enable you to manage awarded contracts effectively and we will make time for you to discuss contracts that you are currently managing.

Who will benefit most?
The workshop is intended for officials from:

  • National and regional authorities and other public bodies in EU Member States and candidate countries.
  • EU institutions and agencies, who are responsible for the management of complex procurement contracts.
  • Auditors, private sector providers, professional advisers and academics.
MONDAY 9 OCTOBER 2017
 
14.00 Welcome and introduction to the workshop
Michael Burnett, Expert, European Public Management, EIPA, Maastricht (NL)
   
14.15 Contract management: what it is and why it matters
Michael Burnett
   
15.00 Coffee break
   
15.30 Managing public contracts in practice: key tasks and main challenges
Michael Burnett
   
16.30 Introduction to the rules on modification of contracts in the Public Procurement Directives and their impact on managing contract change
Michael Burnett
   
17.00 End of day one
 
 
TUESDAY 10 OCTOBER 2017
 
09.15 Presentation of cases and examples by participants
Participants will have the opportunity to present their individual cases, answer immediate questions and respond to comments from other participants and the workshop leaders
Michael Burnett
   
10.00 Managing public contracts in practice: latest trends and examples
Martin Darcy, International Infrastructure/PPP Expert and World Bank Project Consultant, Manchester (UK)
   
11.00 Coffee break
   
11.15 Managing public contracts in practice: latest trends and examples (continued)
   
13.00 Lunch
   
14.15 Managing public contracts in practice: latest trends and examples (continued)
   
15.00 Coffee break
   
15.15 Managing public contracts in practice: latest trends and examples (continued)
   
16.30 Summary and conclusions
Michael Burnett and Martin Darcy
   
16.45 End of workshop

Course venue
European Institute of Public Administration (EIPA)
O.L. Vrouweplein 22
6211 HE, Maastricht
the Netherlands

Fee
The fee includes documentation, a lunch on day two and refreshments. Accommodation and travel costs are at the expense of the participants or their administration.

If you are collecting the CE units (PE punten) for accountants please indicate this in the additional information box at the bottom of your registration.

Discounts
EIPA offers a 10% discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?
Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Spain, Sweden, United Kingdom.

For all other participants, the regular fee applies.

Meals
Lunch will be served at a restaurant in town. Special dietary requirements (e.g. vegetarian, diabetic) can be indicated once you receive the confirmation of the seminar.

Hotel reservations
EIPA has special price arrangements with a number of hotels. All hotels are within 10 minutes walking distance from EIPA. Should you wish to make use of this possibility, please book directly via the links below. Payment is to be made directly and personally to the hotel upon checking out. At the time of booking, please mention in the requested field the EIPA project number for your course.

Confirmation
Confirmation of registration will be forwarded to participants on receipt of the completed registration form.

Payment
Prior payment is a condition for participation. Please indicate the method of payment on the registration form.

Cancellation policy
For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants. EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.). The mention of a speaker’s name in the programme does not commit EIPA. In the event that an announced speaker does not appear, EIPA will do its utmost to find a suitable replacement.

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