Workshop: The Procurement Cycle and Practice

Project number: 1930809

EIPA Headquarters, Maastricht (NL)

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Date & pricing

21/11/2019 - 22/11/2019
Register before: 04/11/2019

€ 1.300,00 per attendee

€ 1.170,00 for EIPA members*

Workshop: The Procurement Cycle and Practice

De :  1.170,00

This workshop will guide you through the procurement cycle with practical cases and exercises. You will have the opportunity to discuss your problems and experiences with experienced procurement practitioners. You will be able to apply in your daily procurement practice the knowledge and skills acquired.

About this course

Join us to learn about and discuss practical issues in public procurement. This workshop will guide you through the procurement cycle with practical cases and exercises, covering the following steps:

  • Procurement planning
  • Preliminary market consultations, deciding on the procedure
  • Exclusion grounds, setting the selection criteria, drafting technical specifications, award criteria
  • Contract notice and invitation to tender
  • Tenders
  • Evaluation procedure (tender opening, suitability of tenderers, verification, award criteria comparison)
  • Award decision and notification
  • Contract management, modifications and invoicing

How will it help you?
Come and address the various issues arising at the different phases of the procurement cycle. You will also have the opportunity to discuss your problems and experiences with experienced procurement practitioners. You will be able to apply in your daily procurement practice the knowledge and skills acquired.

Who will benefit most?
The workshop is aimed principally at officials from national, regional and local authorities and other public bodies in EU Member States, candidate countries and in European institutions and agencies who are involved in procurement. It should also be of interest for evaluators, auditors and consultants.

Rita Beuter

Rita Beuter (DE)

Public Procurement / PPP

Practical information

Course venue
European Institute of Public Administration (EIPA)
O.L. Vrouweplein 22
6211 HE, Maastricht
the Netherlands

Programme Organiser
Ms Belinda Vetter
Tel: + 31 433 296 382
b.vetter@eipa.eu

Fee
The fee includes documentation and refreshments. Lunches, a reception or dinner are included if mentioned in the programme. Accommodation and travel costs are at the expense of the participants or their administration.

Discounts
EIPA offers a 10% discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?
Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden, United Kingdom.

For all other participants, the regular fee applies.

Meals
Lunches, the reception or dinner will be served at a restaurant in town. Special dietary requirements (e.g. vegetarian, diabetic) can be indicated once you receive the confirmation of the seminar.

Hotel reservations
EIPA has special price arrangements with a number of hotels. All hotels are within 10 minutes walking distance from EIPA. Should you wish to make use of this possibility, please book directly via the links below. Payment is to be made directly and personally to the hotel upon checking out. At the time of booking, please mention in the requested field the EIPA project number for your course.

Confirmation
Confirmation of registration will be forwarded to participants on receipt of the completed online registration form.

Payment
Prior payment is a condition for participation.

Cancellation policy
For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants.

EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.).

The programme

09.15 Welcome and introduction to the workshop
Rita Beuter, Senior Expert, European Policies, EIPA, Maastricht (NL)
09.30 The procurement rules – an overview
Rita Beuter
11.00 Coffee break
11.30 The procurement cycle – from planning to invoicing
Pilvi Takala, Chair of the Board, Shareholder PTC Services Oy, Helsinki (FI)
13.00 Lunch
14.15 Presentation of cases and issues by the participants
15.00 Setting selection criteria, drafting technical specifications and award criteria
Gareth Jones, former Director, Sardis Consulting Ltd., Pontypridd (UK)
15.45 Coffee break
16.15 Setting selection criteria, drafting technical specifications and award criteria (continued)
Gareth Jones
17.45 Distribution of exercises and case study
Gareth Jones
18.15-19.45 Reception
09.15 Case study and debriefing
Gareth Jones
10.00 Practical examples – from drafting technical specifications to invitation to tender
Bonnie Epema, Lawyer, Procurement Consultant The Drone BV, Leur (NL)
11.15 Coffee break
11.30 Practical application of a procurement procedure – case study
Bonnie Epema
13.00 Lunch
14.00 Evaluation procedure (from tender opening to award decision and notification)
Pilvi Takala 
15.30 Coffee break
15.45 Contract management, modifications and invoicing
Pilvi Takala
16.45 Guidance for evaluators
Pilvi Takala
17.30 Evaluation
17.45 End of the workshop