Implementing the Draft New Regulations for EU Structural Funds Programmes in 2021-2027 — Programme Preparation, Lessons Learnt, and the OMNIBUS Regulation

Project number: 2030203

Rezidence Dlouhá 17 - to be confirmed, Prague (CZ)

Date & pricing

03/06/2020 - 04/06/2020
Register before: 10/05/2020

€ 1.100,00 per attendee

€ 990,00 for EIPA members*

Implementing the Draft New Regulations for EU Structural Funds Programmes in 2021-2027 — Programme Preparation, Lessons Learnt, and the OMNIBUS Regulation

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Planning and preparation for the next programming period has started. What do the new draft Regulations say about priorities and programme structure? What changes are in line for financing and financial management of programmes? What are the proposed changes for Managing and Audit authority responsibilities?

About this seminar

New Operational Programmes for 2021-2027 are being prepared and negotiated. How will you achieve what you need to achieve in your new programmes? What do the new draft Regulations say about programming, the selection of priorities, financial planning and the financial management of programmes?

This seminar will address these questions and examine the draft new 2021-2027 regulations. We will make extensive use of the new OP templates. We will see how the draft regulations attempt to simplify rules, add flexibility to programmes, generate synergies between policies and instruments, and maximise the impact of funding.

There will be two keynote presentations from highly experienced practitioners from Czech Managing Authorities – who will share their experiences of key live OP issues. We will assess whether the new regulations embrace lessons learnt and good practice from current programme implementation.

Key elements for your new programmes include:

  • priority setting, Country-specific recommendations, Country Reports
  • planning, new conditionalities, engaging stakeholders
  • the financial tables, financial planning, flexibility
  • monitoring changes and real-time reporting
  • preparing the new Performance Framework; designing programme-specific indicators
  • simplifying management verifications, risk management
  • choices for simplified cost options and audit checks for SCOs
  • highlights of the new OMNIBUS regulation

What our previous participants said

Thank you for the excellent organization of the seminar which took place in Prague
Boryana Vodenicharska

What you will learn in this seminar

You will be guided by Marco Lopriore and Robin Smail, experienced Structural Funds experts who have worked in Brussels and across the EU, gathering numerous case studies and examples of good practice. You will meet with other national and regional practitioners and have the opportunity to exchange experience and put new ideas into practice.

The seminar provides ample time for question and answer sessions and discussions. There will be practical workshops and exercises on simplified cost options (taking into account the changes of the OMNIBUS), lessons learnt, setting priorities, indicators and the new Performance Framework.

Who will benefit most?

This seminar is aimed principally at:

  • practitioners from Member State national, regional and local authorities working with Structural / ESI Funds
  • the full range of economic and social partners working with the Funds – including universities, NGOs, employers’ associations, consultants.
Robin Smail

Robin Smail

Robin Smail Training & Consultancy
EU Structural Funds

Practical information

Course venue
Rezidence Dlouhá 17
Dlouhá 17
110 00 Prague (CZ) – to be confirmed

Programme Organiser
Ms Nancy Vermeulen
Tel: +31 43 32 96 212

The fee includes documentation, refreshments, two lunches and a reception. After the seminar, a certificate of participation will be handed out and participants will be given access to the digital version of the seminar documents. Accommodation and travel costs are at the expense of the participants or their administration.

EIPA offers a 10% discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?
Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden, United Kingdom.

For all other participants, the regular fee applies.

Confirmation of registration will be forwarded to participants on receipt of the completed online registration form.

Prior payment is a condition for participation.

Cancellation policy
For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants.

EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.). 

The programme

08.30 Registration of participants
09.00 Welcome of participants and opening of the conference
Marco Lopriore, Expert, EIPA Maastricht
09.15 The new Cohesion Policy 2021-2027: policy context and highlights

  • The new legal framework of CPR
  • Link to the European Semester, National Reform Programmes and economic governance
  • Country-specific Recommendations and Country Reports (Annex D)
  • Simpler and more flexible rules, Territorial dimension

Marco Lopriore

09.45 The draft New Regulations: programming, programme management, programme finance

  • Partnership Agreement, strategies and priorities for programmes
  • programme structure, Specific Objectives
  • Enabling conditions, concentration, programme instruments
  • programme finance, financial planning
  • the new OP template

Robin Smail, Visiting Expert EIPA, Consultant, IE/UK (and former Detached National Expert, EC)

10.45 Coffee break
11.15 WORKSHOP: programme priorities

  • Country-specific recommendations (CSRs), Country Reports and priorities
  • Setting priorities

Robin Smail

11.45 Management Challenges for current and future programmes: the Czech Perspective

  • strategic context, programme structure, planning and performance
  • project selection, risk management
  • absorption and decommitment
  • eligibility and compliance issues
  • management verifications and simplification
  • successes and failures, programme amendments
  • lessons for the new generation of programmes

 Ing. Helena Viktorie Barbořáková, Managing Authority, Operational Programme – Research, Development and Education, Ministry of Education, Youth and Sport, Czech Republic

12.45 Discussion
13.00 Lunch break
14.30 WORKSHOP: a review of Simplified Cost Options

  • the 3 basic SCO options and the comparative advantages
  • flat-rate calculations
  • methologies for SSUC – standard scales of unit costs
  • moving from costs to results
  • exercises with 1720 rule and flat-rates

Marco Lopriore

15.45 Coffee break
16.15 Further developments in SCO rules

  • Template for SCO in Annex V of CPR
  • Financing not linked to costs
  • New flat-rates for technical assistance

Marco Lopriore

16.45 The draft New Regulations: programming, programme management, programme finance (contd.)

  • Key changes in Financial Management: co-finance rates, payment applications, the accounting year
  • Mid-term review, programme performance, financial planning
  • Transmission of financial information
  • Financial Control; Management Verifications; Audit changes
  • programme closure

Robin Smail

17.30 WORKSHOP: programme priorities and financial allocations
18.00 End of first day
18.30 Reception
09.15 The new Monitoring and Reporting Framework, 2021-2027

  • Monitoring – real time reporting – financial progress & indicators
  • The New Performance Framework, the new reporting template
  • The Mid-term review

Robin Smail

10.00 Exercise: using common indicators and choosing programme-specific indicators

Robin Smail

10.30 Coffee break
11.00 Eligibility of Expenditure

  • Comparison between current and future proposed rules in CPR, ESF+, ERDF and CF
  • Key changes in OMNIBUS
  • Highlight on direct staff costs, VAT, durability and relocation, location, and visibility

Marco Lopriore

11.45 Lessons and good practice from the Integrated Regional Operational Programme (IROP), perspectives for 2021-2027

  • Priorities and financial allocations, financial planning
  • result-orientation, project selection, performance measurement
  • public procurement challenges
  • management verifications and common errors
  • eligibility and compliance issues: eligibility of expenditure, state aid, environment
  • lessons for future programmes

Ales Pekarek, Head of Managing Unit, Operational Programme Management Department, Ministry of Regional Development of the Czech Republic

13.00 Question and Answer session; discussion
13.15 Lunch break
14.15 Workshop: Lessons learnt from current and previous programmes – what works well and what does not work well
14.45 The new Evaluation Framework, 2021-2027

  • the new evaluation requirements in the context of the Evaluation Cycle
  • The Evaluation Plan
  • evaluation questions, evaluation criteria, measuring impact

Robin Smail

15.25 Coffee break
15.35 ESF+ and synergies with other fundse

  • Proposal for the ESF + regulation
  • Renewing the partnership principle and ECCP
  • synergies with other EU Funds – Horizon 2020, framework programmes for research and development, European Fund for Strategic Investments (EFSI), InvestEU, Financial Instruments

Marco Lopriore

16.20 Workshop (contd): lessons learnt
16.35 Evaluation of seminar
16.40 Close of seminar