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Closure of 2014-2020 Structural & Cohesion Funds Programmes and Financial Management Changes for 2021-2027

The final version of the Closure Guidelines for 2014-2020 programmes was published in October 2021. Are you clear about what steps need to be taken to achieve a smooth closure process? The last day of eligible expenditure is the end of 2023. Will you be spending up to that point? How best to organise the final phases of the programmes?

About this course

The final version of the Closure Guidelines for 2014-2020 programmes was published in October 2021. Closure of programmes should be much simpler than it was in the past, thanks to the annual accounting process. But are you clear about what steps need to be taken to achieve a smooth closure process?

The last day of eligible expenditure is the end of 2023. But will you be spending up to that point? All Closure documents must be submitted to the Commission by February 2025 at the latest. How best to organise the final phases of the programmes?

This course will address these questions and look at how the new Regulations change Financial Management, Financial Control and Audit rules for 2021-2027. We will examine the programme and financial templates for the new programmes. There will be a special focus on extending the use of simplified cost options and the evolving audit procedures.

What you will learn?

Practical issues to be discussed will include:

  • key issues for managing programme closure
  • the auditor’s approach to programme closure
  • dealing with irregularities, corrections, withdrawals
  • dealing with REACT-EU in current programmes and the effect on closure
  • programme finance and financial flexibility for 2021-2027
  • key issues for the eligibility of expenditure
  • the extended use of simplified cost options and how to choose between them
  • changes to the audit of accounts, systems and operations

How we work

We aim to make the course as interactive as possible. Participants will have ample opportunity to exchange views informally on the course topics. Workshops and exercises will be used to help participants get to grips with practical tools and methodologies.

This course is intended for:

  • managers and practitioners from managing authorities (Managing, Certifying and Audit authorities) whether they are national, regional or local authorities; and from other public bodies of EU Member States (and associated countries) working with Structural Funds
  • economic and social partners / stakeholders working with the Structural and Investment Funds, such as employers’ associations, consultants, NGOs, education bodies etc.

Online Course
For this online course we make use of Zoom

Programme Organiser
Ms Nancy Vermeulen
Tel: +31 43 32 96 212
n.vermeulen@eipa.eu

Discounts
EIPA member fee
EIPA offers a discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency

Who are the supporting countries?
Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden.

For all other participants, the regular fee applies

Early bird discount
The early bird discount is not cumulative with other discounts or promo codes, except for the EIPA member fee.

Who are the supporting countries?
Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden.

For all other participants, the regular fee applies.

Confirmation
Confirmation of registration will be forwarded to participants on receipt of the completed online registration form.

Payment
Prior payment is a condition for participation.

Cancellation policy
For administrative reasons you will be charged € 50 for cancellations received within 7 days before the activity begins. There is no charge for qualified substitute participants.

EIPA reserves the right to cancel the activity up to 1 week before the starting date. In that case, registration fees received will be fully reimbursed.

Download the brochure

I have a question

Our experts

Expert Robin Smail
Project leader

Robin Smail

Robin Smail Training & Consultancy
Dermot Byrne

Dermot Byrne

Department of Public Expenditure and Reform in the Republic of Ireland

Programme

08.30 Opening of ZOOM platform
09.00 Welcome of participants, opening of the online course, Tour de Table
Marco Lopriore, Expert, EIPA, Maastricht
09.15 2014-2020 programmes and Emergency responses to the Health Crisis: CRII and REACT

  • Using CRII and CRII+, claiming expenses; reducing red tape; extensions of deadlines
  • Repurposing projects, increasing liquidity and company cash flows
  • REACT, implications for spending up to 2023 and the new CARE initiative for Ukraine

Marco Lopriore

10.00 Short break and meet our guest speaker
10.15 Preparing for closure and EC closure rules for past and current programmes

  • general principles for past programme closures (past closure of 9 ERDF, ESF, CF OP in Hungary)
  • planning for closure, preparation of Managing Authorities and stakeholder bodies
  • submission and content of closure documents, payment of final balance
  • EC guidance for closure
  • phased, non-functioning and suspended operations

Judit Lakner, Project Manager, Prime Minister’s Office, Department for Regulation, Hungary

11.10 Short break
11.20 The new Cohesion Policy 2021-2027: policy context and highlights

  • The new legal framework of CPR/ERDF/CF/ESF+ and the Just Transition Fund Regulation
  • Control issues from Country Reports 2019 and 2020 (Annex D)
  • Demarcation, synergies and tools to avoid double funding between Cohesion and RRF Facility

Marco Lopriore

11.50 Break-out rooms: financial allocations
12.05 Short break
12.15 The new programmes, 2021-2027

  • Partnership Agreement, programme structure, justifying priorities, financial allocations
  • conditionality, concentration, use of funding instruments
  • new financial flexibilities
  • programme performance, the project pipeline, project selection and value for money
  • the Programme template

Robin Smail, Visiting Expert EIPA, Consultant, UK/IE (and former Detached National Expert, EC)

13.10 Question and answer session
13.15 End of first day
13.00 ZOOM Platform opens
13.15 Simplified Cost Options – changes for 2021-2027

  • the new SCO rules
  • scope of verifications when using Art. 94 and 95

Marco Lopriore, Expert, EIPA

14.05 Break-out rooms: simplified costs options

  • preventing errors when using flat rates, splitting direct and indirect costs
  • preventing errors when using Standard scales of unit costs (SSUC), dealing with revenues and double funding

Marco Lopriore

14.45 Coffee break
15.05 Programme Finance and Financial Management: moving from 2014-2020 to 2021-2027

  • the new programmes, programme finance, financial tables
  • commitments, automatic de-commitment
  • pre-financing, interim payments, technical assistance
  • the accounting year and calculation of the annual balance
  • interim payments, financial information, closure

Robin Smail

15.45 Exercise: discussion: management verifications, risk assessment
16.00 Short Break & meet Guest Speaker
16.15 2014-2020 Closure: Control Report and Audit Opinion

  • Auditor’s approach to programme closure
  • The control report in the final accounting year
  • The auditor’s opinion in the final accounting year
  • Irregularities, corrections, withdrawals
  • Overbooking, incomplete projects

Dermot Byrne, ERDF Audit Authority, Department of Public Expenditure Reform, Dublin

16.50 Q&A
17.10 End of second day
08.45 Opening of ZOOM platform
09.00 Review of Issues from days 1 & 2
09.10 Eligibility of Expenditure, moving from 2014-2020 to 2021-2027

  • Highlight on direct staff costs, VAT, durability and relocation, location, and visibility
  • Non-eligible costs, non-compliance and infringements
  • Horizontal principles and DNSH principle
  • Reducing gold-plating

Marco Lopriore

09.55 Workshop: eligible expenditure
10.30 Virtual Coffee break
10.45 Control and Audit of Structural Funds, 2014-2020 and 2021-2027

  • management and control systems (MCS), audit of systems
  • annual Accounts – preparation, audit and acceptance by Commission
  • audits of operations
  • DISCUSSION – programme issues and programme closure
  • most frequent problems and simplifying audit work

Dermot Byrne, ERDF Audit Authority, Department of Public Expenditure Reform, Dublin

11.45 Coffee break
12.00 Discussion: Evaluation questions, VfM
12.15 Programme Finance and Programme Performance

  • programme performance, monitoring and reporting
  • finance and performance: the new Performance Framework: output and result indicators
  • reporting performance: new Reporting templates the new OP template – finance
  • evaluation and VfM

Robin Smail

12.55 Question and answer session
13.05 Evaluation feedback from participants
13.15 End of the course

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Closure of 2014-2020 Structural & Cohesion Funds Programmes and Financial Management Changes for 2021-2027

Confirmed
22 Nov 2022 - 25 Nov 2022
Online
English

Simultaneous interpretation can be offered. Contact the programme organizer for more information and conditions.

SKU: 2230210
Register before: 20 Nov 2022
 700 per attendee
 630 for EIPA members
Registration closed

Discount policy

EIPA offers a discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?

Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Spain, Sweden.

For all other participants, the regular fee applies.

Early bird discount

For a limited number of training courses, EIPA offers an early bird discount.

For more information please contact us.

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SKU: 2230210
Register before: 20 Nov 2022

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