Buying AI and Using AI in Procurement: Use Cases

The digitalisation of the public sector increasingly involves the procurement of Artificial Intelligence (AI) and other algorithmic solutions for their deployment across a wide spectrum of activities. The digitalisation of procurement itself also requires buying those same technologies. Buying AI for the public sector and using AI in procurement are thus intimately intertwined and present common regulatory, compliance and practical challenges.

This course offers participants a platform to learn and discuss on use cases in practice, helping participants to acquire knowledge and strategies essential for navigating regulatory landscapes, effectively implementing AI solutions, and optimising operational performance.

The course begins by examining three case studies from both the public and the private sector, to discuss on the aspect making an AI procurement tool “good”, emphasising the importance of compliance with regulatory frameworks, including the EU’s AI Act. It continues with case studies on AI for accountability and agile procurement, leading to an interactive exercise where you will be asked to score the presented tools based on compliance, trust, usability and procurement impact.

By thoroughly examining the cases, participants will be in day 2 gaining insight into utilising PP as an instrument to regulate the use of AI solutions in the public sector, as well as learning on how the EU AI Act impacts threshold issues and related obligations for public procurers.

Moving beyond theory, participants will engage in roundtable discussions and make use of practical applications to real-life scenarios, fostering a comprehensive approach to risk management and data protection. Special focus will be given to safeguarding sensitive data in procurement operations, aligning with best practices and proposed standards. Open Contracting Partnership will share their guidance on GenAI procurement and discuss it with the audience.

Facilitating knowledge exchange, these interactive sessions will provide a platform for practitioners at governmental and EU institution levels to share insights and experiences. This collaborative environment allows participants to develop strategies for integrating AI technologies effectively while navigating regulatory requirements and optimising decision-making processes in procurement practices.

This course presents a unique opportunity for public procurement professionals, policymakers, and individuals in the public sector to gain critical insights into use cases in practice, checking the evolving landscape of AI-powered procurement, as well as more general approaches to the procurement of AI.

What you will learn

Key highlights include a detailed exploration of the procurement and use of AI, focusing on real cases and analysis of the regulatory compliance, with an emphasis on adherence to new regulatory frameworks, such as the EU’s AI Act.

Practical applications of AI in procurement, coupled with emerging technical standards, ensure that participants gain actionable insights.

Interactive sessions will encourage knowledge sharing among practitioners, promoting effective integration and robust risk management strategies.

By mastering practical applications and technical standards, participants will gather real life use cases, network with a pool of top experts in the field, enhance their ability to optimise procurement processes and mitigate risks in procurement workflows effectively.

Additionally, participants will receive presentation slides, additional learning materials, and online resources to support the application of their newly acquired knowledge and skills to their work.

At the end of the course, participants will receive a certificate of attendance. You will have access to the slides as well as additional learning material for a duration of six months after the course.

The course is intended for public procurement professionals, policy makers, and individuals in the public sector seeking to enhance their understanding of the dual interaction between AI and procurement.

This includes officials from national, sub-national, and local authorities, as well as other public bodies across EU Member States, candidate countries, and European organisations.

Additionally, private sector providers, professional advisers, and academics interested in navigating regulatory complexities and leveraging AI solutions effectively are encouraged to participate.

Project number: 2630809

Course venue
European Institute of Public Administration (EIPA)
O.L. Vrouweplein 22
6211 HE, Maastricht
The Netherlands

Project Management Officer
Ms Belinda Vetter
Tel: +31 43 3296382
b.vetter@eipa.eu

Fee
The fee includes documentation, refreshments, and lunches. Accommodation and travel costs are at the expense of the participants or their administration.

Discounts
EIPA member fee
EIPA offers a discount to all civil servants working for one of EIPA’s supporting countries, and civil servants working for an EU institution, body or agency.

Who are the supporting countries?
Civil servants coming from the following EIPA supporting countries are entitled to get the reduced fee: Austria, Belgium, Bulgaria, Cyprus, Denmark, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden.

For all other participants, the regular fee applies.

Early bird discount
EIPA offers 10% off on registrations made eight weeks or more before the start of a course. The early bird discount is not cumulative with other discounts or promo codes, except for the EIPA member fee.

Loyalty coupon
As a token of appreciation we offer all our participants a loyalty coupon for one of our future courses. The offer can be shared with colleagues and relevant networks. The coupon will expire one year after its release. This discount is not cumulative with other discounts, except for the EIPA member fee.

Meals
Dietary preferences can be indicated on the registration form.

Hotels
EIPA has a special price arrangement with a few hotels. The hotels are within walking distance from EIPA. Payment is to be made directly and personally to the hotel upon checking out.

• Derlon If you wish to take advantage of this special price, please click on the hotel name to book directly using the link
  info@derlon.com
  +31 (0)43 321 67 70
• Townhouse If you wish to take advantage of the special price, use the word ‘EIPA’ in the promotion code field
  info@townhousehotels.nl
  +31 (0)43 323 30 90
• Mabi If you wish to take advantage of the special price, use the word ‘EIPA’ in the promotion code field
  info@hotelmabi.nl
  +31 (0)43 351 44 44
• Kaboom Hotel If you wish to take advantage of the special price, use the word ‘EIPA’ in the promotion code field
  info@kaboomhotel.nl
  +31 (0)43 325 33 40
• Leonardo Boutique Hotel
  reservations.maastrichtcitycenter@leonardo-hotels.nl
• The Social Hub If you wish to take advantage of the special price, use the word ‘EIPA2026’ in the promotion code field

Confirmation
Confirmation of registration will be forwarded to participants on receipt of the completed online registration form.

Payment
Prior payment is a condition for participation.

Cancellation policy
For administrative reasons you will be charged €150 for cancellations received within 15 days before the activity begins. There is no charge for qualified substitute participants.

EIPA reserves the right to cancel the activity up to 2 weeks before the starting date. In that case, registration fees received will be fully reimbursed. EIPA accepts no responsibility for any costs incurred (travel, accommodation, etc.).

A few days before the start of the course you will receive the log-in details for accessing the course materials. You can log in here.